How to Write a Letter Invoice Template

 A letter invoice template is used to send an itemized list of products or services you have provided your client, a payment method, and total amount due. The letter helps ensure the client receives accurate information and is prompted to pay on time. It is also helpful for following up on unpaid invoices, as it demonstrates professional communication that can build trust in the company-client relationship.

To begin your letter, write your name or company’s name in the center of the page. If you use a letterhead, include the header with your full address, including the postal code, state, and zip code. There should be one space between each word, with two spaces between the state and zip code. It is also important to add a contact phone number or email address in case of a question about your bill.

For the body of your letter, make sure to tailor it to each client. Use their first name if you know them well enough, and their personal title (Mrs., Miss, or Ms) if you do not. It is also a good idea to add a salutation under the recipient’s address to show them you are addressing them personally.

Your letter should be easy to read and understand. Avoid using jargon terminologies or lengthy sentences that can be difficult to interpret for your clients. Use a soft and friendly tone that emphasizes the importance of payment completion upfront yet still maintains the proper business-client relationship protocol.